1. RESEARCH
  2. Research Projects
  3. Postdoctoral Interns
  4. Regulations

Postdoctoral Internship Visits Regulations

Preamble

The Centre for Social Studies (Centro de Estudos Sociais - CES) of the University of Coimbra (UC) is a Centre of Excellence and has the status of Associated Lab to the Ministry for Science, Technology and Higher Education. It works on interdisciplinary and transdisciplinary research, mainly focusing on research in the field of social sciences, arts and humanities, also encompassing other scientific fields, whenever relevant.

Therefore, and looking to strengthen and internationalise its structuring activities (research, publications, advanced training, outreach activities and scientific promotion), CES intends to encourage post-doctoral internships. As a host unit for postgraduate students, CES justifies the existence of a specific regulation to provide a framework for the activities developed by visiting researchers in postdoctoral internships during their stay at CES.


Article 1
Scope

These Regulations define the rights, obligations and conditions of access for postdoctoral researchers external to CES and UC who are attending a postdoctoral internship at CES.


Article 2
Definition

Visiting postdoctoral research intern is a designation attributed to PhD researchers undergoing periods of stay at the Centre for Social Studies with the aim of carrying out supervised research activities in accordance with a previously approved work plan. This stay can last between 12 and 18 months, during which the visiting postdoctoral internship researcher maintains his/her connection to the institution of origin.


Article 3
Conditions of access

  1. The candidate for the position of postdoctoral internship visitor must hold a PhD degree or equivalent, regardless of his/her nationality, and he/she must not have any employment relationship  with CES or the UC.
  2. The application for postdoctoral internship scientific hosting must be addressed to the Presidency of CES’ Scientific Board. The application may identify a preferential supervisor from the associate postdoctoral researchers at CES, or, if made by the supervisor, it may indicate the CES postdoctoral researcher taking on the supervision role in case of approval.
  3. The application must include:
    1. The applicant's Curriculum Vitae;
    2. A copy of the PhD certificate;
    3. A structured work plan with a timeline of the research duration (explaining the activities to be developed at CES);
    4. A letter of motivation explaining why CES was chosen as the host institution;
    5. Other aspects the candidate might find relevant (recommendation letters, publications, etc.).
  4. The proposal for the post-doctoral internship is assessed by CES’ Scientific Board. After hearing the supervisor and the coordinator of the respective Research Group, the Council Scientific Board has the final decision on the application's acceptance.
  5. Carrying out a postdoctoral internship at CES does not generate any functional or employment bond with the institution.
    1. For the purpose of obtaining letter of acceptance, in view of a funding for the conduction of a post-doctoral internship or to request leave from the institutions of origin, candidates must submit their request to posdoutoramentos@ces.uc.pt, in one of the three established calls, between 1 and 15 of January, 16-31 of May or 1 to 15 of September of each calendar year. The results will be communicated within a period of no more than 30 days.


Article 4
Rights

  1. The visiting postdoctoral internship researcher has the right to use the facilities and services of the Centre, in equal circumstances with CES’ associates, depending on the availability and the activities to be compulsorily promoted together with the supervisor researcher at CES.
  2. For the duration of the postdoctoral internship, the researcher has the right to a 50% reduction in the registration fees, if applicable, in colloquia, congresses and advanced training courses.
  3. The reduction indicated in the previous paragraph is decided by the Organizing Commission or by the Coordinator of the event, who must set the number of postdoctoral researchers to whom the reduction apllies and its amount. This reduction does not apply to CES Summer/Winter School.
  4. During the postdoctoral internship visit, the researcher will have a user profile in the data management platform myCES.
  5. CES will register the visiting postdoctoral internship researcher in the University of Coimbra's Welcome Centre for Visiting Researchers, so that he/she can benefit from the UC ID Card, with which he/she can use the library network and university restaurants.


Article 5
Duties

  1. The visiting postdoctoral internship researcher undertakes to respect the operational procedures and regulations in force at CES, collaborating with the administrative services by sending requested information and committing to a responsible use of the material made available for the community.
  2. All communications, publications or dissemination material for the scientific activities arising from the visiting postdoctoral internship researcher’s work must mention having benefited from the research developed during his/her stay at CES.
  3. The visiting postdoctoral internship researcher must regularly participate in the scientific activities developed at CES.
  4. At the end of the postdoctoral internship, the researcher will submit a final activities report to the Scientific Board, together with the supervisor's opinion, so that the institution can assess, approve, and issue its scientific opinion.
  5. The postdoctoral internship researchers must ask the the institution funding the grant or the institution with which they have an employment relationship to provide CES with a statement recognising CES as a host unit for the internship. This must be done within 15 days of the acceptance notification.
  6. Without prejudice to the activities he/she intends to propose and carry out, the visiting postdoctoral internship researcher undertakes to carry out by the end of the programme at least one relevant publication per year and at least a seminar on the research developed, preferably in articulation with other researchers.


Article 6
Omissions

Any omissions in these regulations will be assessed and decided in accordance with the relevant competences, by the CES Board of Directors and Presidency of the Scientific Board.


Article 9
Entry into Force

These regulations enter into force on the date of its approval by CES’ Scientific Board.


October 23rd, 2019